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RULES & CONDITIONS

All plot holders are subject to the following Rules and Conditions as reviewed and agreed at the Annual General Meeting

1 The rent shall be paid to the Secretary or to the Secretarys’ representative annually on or before the last Sunday in March.

A 10% increase in rent for that year to be made against any allotment holder failing to comply.

For any allotment taken after that date rents to be assessed pro-rata.
2 The tenant shall keep the allotment free from weeds and well manured and otherwise maintain it in a proper state of cultivation. He or she will also keep all water butts, wells and other water receptacles on his or her plot securely covered.
3 The tenant shall not cause any nuisance or annoyance to the occupier of any other allotment or obstruct any path set out by the Society for the use of the occupiers of the allotments. Each allotment holder must keep clean his or her share of the general cart road adjoining his or her allotment and must keep and burn all refuse on his or her allotment. No fires are to be made on the cart roads.
4 Tenants cannot sub-let all or any part of their allotment. If a tenant is unable to cultivate the whole of his or her allotment then they can request the committee to split the allotment into two plots, these then become plots A and B, the released area will then be offered to the person at the top of the waiting list.

If a tenant dies or is too ill to carry on gardening and his or her immediate relative wish to take over the tenancy then permission will be at the discretion of the committee.

If an allotment becomes vacant and an existing tenant wishes to transfer, then providing they have been with the Society for two years or more and have cultivated their allotment to the required standard, then the transfer will be allowed and his or her original plot will be offered to the person at the top of the waiting list.
5 The tenant shall not cut any timber or other trees on the estate or take, sell or carry away any mineral, gravel, soil, sand or clay. No garages or stables to be erected and no motor vehicles to be left or abandoned on any allotment.
6 The tenant shall not sell or permit any person to sell any refreshment of any kind on the allotment or in any building erected thereon.
7 The tenant may plant where required on the boundaries of the allotment a hedge but shall not erect any other type of fence whatsoever without the permission of the Committee. He or she shall keep every hedge on his or her allotment properly cut and trimmed. The same not to exceed four feet in height internal hedges and six feet in height external hedges. No external hedge to overhang any footpath.
8 The tenant shall not use any barbed wire adjoining any path set out by the Society for the use of the allotment without permission of the Committee.
9 It is imperative that no gambling should take place on the allotments and the right is reserved to serve notice on any allotment holder who after due warning refuses to stop the practise.
10 The tenant shall observe and perform all the rules and regulations and conditions made or to be made from time to time by the Society.
11 Any member of the Society or officer deputed by them shall be entitled at any time to enter and inspect the allotment.
12 The tenancy shall terminate immediately on the death of a tenant. It may also be terminated on 14 days notice if;

(a) the rent is in arrears for one calendar month

(b) if it appears to the Society that the tenant for three months after the commencement of the tenancy has not duly observed the conditions herein contained

Refer to rule 4 for further explanation.
13 If in cases of damage or theft the culprit is known he or she may be reported to the Secretary. The Society will then deal with the case.
14 The tenant shall be responsible for the erection and maintenance of gates giving access to his or her allotment.
15 Description of livestock permitted and approved

Livestock as permitted by the Town and Country Planning Regulations may be kept, providing it has the consent of the Society and all livestock are confined within adequate pens.

Last review/amendment: AGM February 2015